Waitlist Privacy Policy
1. Introduction
This Privacy Policy outlines how MATERIAINTEL S.R.L. ("we", "our", "us") collects, processes, stores and protects your personal data when you submit information through our waitlist form. We are committed to transparency and full compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR), ensuring that your data is handled lawfully, fairly, and securely.
2. Data Controller
The entity responsible for processing your personal data is:
MATERIAINTEL S.R.L
Via Pietro Mascagni, 130, 00199 Rome, ITALY
dpo@materiaintel.com
For any inquiries regarding data processing, please contact our Data Protection Officer (DPO) at the email above.
3. Data We Collect
By filling out our waitlist form, we collect the following personal data:
Name (to identify you)
Company Name (optional, to understand professional interest)
Email Address (to contact you)
Consent Checkbox Confirmation (to record your agreement to our privacy policy)
We do not collect sensitive personal data (e.g., health data, racial or ethnic origin, political opinions, etc.). Providing your data is voluntary, but failure to do so may prevent you from being added to our waitlist.
4. Purpose of Data Processing
We collect and process your personal data for the following purposes:
To manage and maintain our waitlist and keep you informed about product availability.
To communicate with you, including providing updates, relevant information, and responding to inquiries.
To inform you about our products, services, and any related opportunities, subject to your consent where required.
To improve our offerings and user experience based on preferences and interactions.
To fulfill legal, regulatory, and compliance obligations.5. Legal Basis for Processing
We process your personal data based on the following legal grounds under Article 6 of the GDPR:
Consent (Article 6(1)(a) GDPR): When you voluntarily provide your data and check the privacy policy agreement box.
Legitimate Interest (Article 6(1)(f) GDPR): To communicate with users who have expressed interest, conduct internal analytics, and improve our services.
You have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
6. Data Retention
Your personal data will be retained only as long as necessary to fulfill the purposes outlined above. Specifically:
If you remain on our waitlist, your data will be retained until the waitlist is no longer active or until you request deletion.
If you withdraw consent or request deletion, we will erase your data within 30 days unless legal obligations require longer retention.
We periodically review our data retention periods to ensure compliance with GDPR principles.
7. Data Sharing & Third Parties
We do not sell or rent your data. We may share it with:
Service Providers (e.g., cloud storage, email marketing platforms) who assist us in providing services to you. These processors are bound by strict data protection agreements.
Legal Authorities, if required by law or to protect our rights, comply with legal proceedings, or prevent fraud.
All third-party processors are carefully vetted and operate under GDPR-compliant contracts.
8. Your Rights Under GDPR
As a data subject, you have the following rights:
Right to Access – Obtain confirmation whether we process your data and request a copy.
Right to Rectification – Request correction of inaccurate or incomplete data.
Right to Erasure ("Right to be Forgotten") – Request deletion of your data under certain conditions.
Right to Restriction of Processing – Request that we limit how we use your data.
Right to Data Portability – Receive your data in a structured format or request its transfer to another controller.
Right to Object – Object to processing based on legitimate interests or direct marketing.
Right to Withdraw Consent – If processing is based on consent, you may withdraw it at any time.
To exercise your rights, contact us at dpo@materiaintel.com. We will respond within one month, as required by GDPR.
9. International Data Transfers
If your personal data is transferred outside the European Economic Area (EEA), we ensure that appropriate safeguards (e.g., Standard Contractual Clauses, adequacy decisions) are in place to protect your data.
10. Security Measures
We take appropriate technical and organizational measures to safeguard your personal data, including but not limited to:
Encryption of sensitive data during transmission.
Access controls to limit unauthorized access.
Regular security audits and assessments.
Data minimization to reduce unnecessary collection and storage.
Despite our efforts, no security system is impenetrable. If we experience a data breach, we will notify affected users and relevant authorities as required by law.
11. Changes to this Privacy Policy
We may update this policy to reflect legal or operational changes. Updates will be posted on our website, and if changes are significant, we will notify you via email or other means where appropriate.
Your continued use of our waitlist services after changes take effect constitutes acceptance of the revised policy.
12. Contact Information
For any questions or concerns about this Privacy Policy, please contact us at:
Email: dpo@materiaintel.com
Address: Via Pietro Mascagni, 130, 00199 Rome, ITALY